Location: Remote (U.S.), with occasional travel
Status: Part-time (0.6-0.8 FTE | 24-32 hours/week)
Reports to: Chief Executive Officer
IVI is a 501(c)(3) nonprofit research and policy organization whose mission is to advance the science, practice, and use of patient-centered value assessment to support decisions that make healthcare more meaningful and equitable.
ABOUT THE ROLE
The Executive Assistant to the CEO plays a central role in supporting the organization's leadership, external partnerships, and governance activities.
Working closely with the CEO, this role manages the scheduling and preparation for key meetings with funders, board members, adivsors, and strategic partners. The psoition helps ensure that the CEO's time is focused on the highest-impact priorities and that important relationships with external stakeholders are well coordinated.
This position regularly interacts with senior leaders across healthcare, policy, industry, and philanthropy and plays and important role in coordinating relationships with funders, board members, and external partners. The role also supports governance activities, including board and advisory committee meetings, helping ensure that meetings are well organized, materials are prepared, and follow-up actions are tracked.
The ideal candidate is highly organized, proactive, discrete, and comfortable coordinating across multiple senior stakeholders in a fast-paced virtual environment. This role requires strong judgment, discretion, and the ability to inertact professionally with senior leaders.
KEY RESPONSIBILITIES
Executive Support
- Manage the CEO's calendar and prioritize scheduling to ensure effective use of time
- Coordinate meetings with funders, sponsors, partners, board members, and other external stakeholders
- Organize internal leadership meetings and strategic discussions
- Prepare meeting agendas, background materials, and briefing documents
- Track follow-up actions and ensure next steps are communicated
Administrative & Meeting Coordination
- Support CEO travel planning and logistics as needed
- Assist with coordination for select meetings and strategic discussions
- Maintain organized digital records, meeting materials, and documentation
- Coordinate logistical details related to meetings and events, including honoraria and trave reimbursements for speakers and participants
Qualifications & Skills
- 3-5+ years of experience in executive support, nonprofit administration, healthcare, or similar roles
- Experience managing complex calendars and coordinating senior-level meetings
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities independently in a remote environment
- Familiarity with software like Zoom/Teams, Asana (project management software), Microsoft Office, and Glue Up (or similar CRM platforms)
- Professionalism, discretion, and sound judgment
Preferred
- Experience supporting nonprofit leadership, development activities, or board governance
- Experience coordinating meetings with funders, members, partners, or advisory groups
The strongest candidate will have experience supporting senior leadership in a nonprofit, foundation, think tank, policy organization, or mission-driven company.
COMPENSATION & BENEFITS
This is a part-time, fully-remote position (0.6-0.8 FTE) with compensation commensurate with experience and the potential to expand to a full-time role. The organization offers a strong benefits package including health benefits, unlimited paid time off, and generous holiday leave. Part-time salary ranges between $35,000 and $68,000 annualy.
Please submit your resume and cover letter to careers@valueresearch.org.
